Coronavirus (Covid-19) support page

Key Information for Volunteers and Parents

Before reading the information below, please ensure you’re up to date with the guidance available at scouts.org.uk/coronavirus and gov.uk/coronavirus.

In Gloucestershire, we want to provide guidance and support during these unprecedented times and while we plan to return to Face to Face Scouting. Check this page regularly, as it is being continuously updated with new information, ideas and content.

Last updated: 10/08/2020 19:30

Latest update
Programme ideas

Please always check this website for the latest guidance on re-starting Scouting safely. There is lots of guidance on programme, protecting ourselves & others and premises.

The current Scout Association Readiness level in England is: AMBER which means you can now seek approval from your DC for:

  • Face to face Scouting outdoors for groups of upto 15 (inc Adults) (upto one group of 15 per day)

Please note: you must seek your DCs approval before planning your activity.

Read the Guidance for Leaders.

You can watch this video to understand the process and read this one page guide.

 

Also:

  • You can continue to deliver programme digitally.
  • No residential or overnight activities can be carried out.
  • There is no requirement to return to Face to Face Scouting if you feel your section / unit / group are not ready.

Please contact your District Commissioner if you have questions

Useful links:

The great indoors weekender – 

(11th & 12th July) a nationwide digital Scout camp with surprise guests, cooking, crafts, music and much, much more…

The Great Indoors – over 100 activities that young people can do with their parents / carers.

Carry on Scouting badge a creative idea developed by the amazing team in the Forest Of Dean. Lots of activities which will help young people earn an occasional badge.

The teams at World Organisation of the Scout Movement (WOSM) and UK Scout Headquarters are in the process of creating Programme ideas to support Scouts at home. Check here; scouts.org.uk and scout.org regularly.

 

Other ideas 

On the right / below you will see other ideas that have been shared by you!

We want more of your ideas, if you have some please email youth.commissioner@gloucestershire-scouts.org.uk

Scouting guidance has now been updated in this framework.

This means as of today, adults can meet together in groups of up to 15 OUTDOORS. They should

  • Socially distance (2m where possible, otherwise 1m+) If this is not possible a face to face meeting should NOT take place.
  • If experiencing Coronavirus symptoms, stay at home and advise all others that they should stay at home.

From 4th July adults may:

  • Meet indoors with people from upto 2 households

The safety and welfare of all members should be considered when deciding whether Any face to face meeting is necessary.

 

Tools

Where needing to meet with groups of more than six people, you can still meet using digital tools. 

We as a County Team have been and will continue to use Zoom for video conference calls and WhatsApp to chat and share short messages.

If running online meetings with young people, you must read and follow this guidance

Which platform should I use? – Read here for guidance.

This is a great webinar showing you how you can run engaging virtual meetings.

Questions

  • Can I have Executive meetings via Conference Call / Video call? – Yes – the Charity commission states that business may be conducted remotely. More information.
  • Can I validate learning with my TA via Video call? – Yes, we will be working with TAs to help them with this, in the coming weeks.
  • Can we have an face to face appointments panel meeting? Yes – as long as outdoors and the total number of people any adult may come in contact with is no more than six.
  • Can we have a face to face validation session? Yes,  – if indoors (from the 4th July) meet only one person in a day. If outdoors, do not meet more than 5 others in one day.

Scouts, first and foremost is about developing young people to become a positive influence on our communities.

Why not get involved in Care for Care homes where we can really make a difference to thousands of people across the UK.

Find out more here

Watch this introductory video from Ed Stafford

If you do take part don’t forget to record your action

Do you want to join hundreds of others in a county-wide activity?

Are you ready to get wet on Sunday 14th June?

We are awash with 12 all-aged, home-based, water-based activities as part of our County Water Activities day.

Do water-based magic tricks, build a paddleboat, do an obstacle course or do sponge archery, we’ve got it all for you. 

Drift off to our website here to read more and stream our daily videos on how to complete each challenge.

Celebrating the 75th VE Day Anniversary, this is a #campathome event was for anyone involved in Scouting in Gloucestershire – Young People and Leaders alike. We had over 3,000 people register!!

The winning badge design was developed by Samuel of 2nd Twyning Beavers!! Congratulations Samuel!

Which has been turned into this design:

 

Take a look at our “Give Covid-19 the Boot” Video

All face to face training between now and the end of July has been cancelled or postponed.

 

New

We are now offering online classroom versions of the following courses:

  • Safeguarding
  • Module 7 – Scouting for all
  • Module 12A – Delivering the quality programme

Please visit the training calendar for Wood Badge courses or Safeguarding training.

 
Mandatory training

With these please send a copy of your completion certificate to your TA or LTM / LTA to update your training records.

 

 
Getting started

Getting started training can still be completed

  • Module 1 can be completed on line here.
  • Module 1 for Executives can be completed here.

Please send the certificate to your TA and arrange to validate your learning through conversation.

 

We are working to develop solutions that will allow us to deliver more of the Core Modules and Young Leader training, remotely – Watch this space.

In these uncertain times it can be really easy to feel distant from those that we form great friendships with throughout Scouting. Being apart from our Scouting family can feel like a bereavement.

With a huge diversity of members across our County, some will stay in touch and connected via Social Media, some reliant on email and there will be some that do not use technology in the same way.

How can you keep in touch with each other to help them feel connected? Please think of those that have less confidence with technology.

At this time, it can be easy to let your own health and wellbeing slip. This is as important as the wellbeing of those we support. 

Guides and to support you and others

Bereavement

At this time, it is possible that we may experience the loss of friends, family, colleagues or others that we support in Safeguarding. 

There is some really useful support on the Scouts Website, please take some time to read this page on Bereavement support

Our next forthcoming event is our “Land activities at home” – Details to follow soon
Other county events

Events organised by Gloucestershire Scouts are currently under review; as soon as decisions have been made, they will be listed here.

With great sadness, the following Gloucestershire events have been cancelled or postponed:

  • County Team Conference – Rescheduled to 14th & 15th November
  • BEAST
  • All county badge and challenge weekends 
National events

The following National events have been cancelled:

  • Beaver and Cub Fundays at Gilwell Park and Woodhouse Park
  • Gilwell 24
Conducting meetings

The NCVO has published some useful guidance to help Executive Committees consider how they can best support Scouts locally during this time.

Also published this week is guidance for charities from the Charity Commission.

The Scout Association has approved an amendment to the standard constitutions in POR which allows meetings to be held remotely. It also allows decisions to be made electronically. This is valid immediately and will be updated in the next update to POR, in early April. The wording is as follows:

  • Electronic voting (such as email) is allowed for decision making of the County/District/Group Executive Committee and its sub-Committees when deemed appropriate by the Chair. In such instances at least 75% of committee members must approve the decision.
  • The County/District/Group Executive Committee & its sub-Committees can meet by telephone conference, video conference as well as face to face in order to discharge its responsibilities when agreed by the appropriate Chair.
It is recommended that all executives / sub-committees choose an appropriate tool that will enable you and your committees to meet. See the above tab for some examples.
 
AGMs
Please see this guidance for AGMs
 
 
Managing premises
For those of us that own property you may be wondering how insurance is impacted. This page from Unity Insurance gives lots of clear guidance. 
 
There may be rate relief available for Scout premises, please contact your local authority for details.
 
 

The County admin team are being furloughed for 3 weeks, returning for 1 week – if you attempt to contact us via phone, your call will not be answered. Please contact us via email at: admin@gloucestershire-scouts.org.uk

For now, Cranham Scout Centre is closed for Scouting & Guiding activities whist we follow government advice.

If you have a bookings or questions please contact the management team on info@scoutcentre.org.uk

Whilst Face to Face Scouting has been suspended, managers and commissioners could not try to complete new DBS Applications.

As of the 6th July DBS applications can now be completed. 

Guidance on doing so can be found here. A summary of key points:

  • Copies of ID must be scanned / photographed and emailed to the person checking ID. ID verifier must confirm receipt.
  • The person checking ID must see the person via video call or face to face (following Government guidance). You must see the person you are verifying.
  • Checks are carried out and you must be assured the ID is that of the person you are speaking to. If in doubt DO NOT PROCEED.
  • Once verified, you must delete all copies of the ID and relevant data that you held and confirm this to the volunteer. 

Any members whose DBS expired whilst Face to Face Scouting will have 90 days from the 7th July to renew their DBS.

Managers should now act on expiry dates and work through their expired DBS as fast as possible.

Members whose DBS has expired may continue to meet digitally during this period. All members must follow this advice when meeting with young people online.

 

If you have any questions please speak to your line manager.

Latest update from our County Commissioner and team and our Youth Commissioners sharing ideas and having fun.
Accessibility: Closed captions are enabled, Click here  for a version of the transcript.

If you want to see / hear previous videos from our Youth Commissioners, the County Commissioner and team… 

Remote programme ideas

Click the tabs below to see ideas that you can use.

Links to ideas 

Ideas to download

Alphabet-Quiz-Answers.docx
Alphabet-Quiz.docx
Beaver-Scouts-Global-Issues-Recycling.pdf
Beaver-St.-George.pdf
Beavers-Book-Reader-cover-design.pdf
Beavers-Book-Reader.pdf
Beavers-Communicator-Badge-Phone-and-Email-not-personalised.pdf
Beavers-Global-Issues-badge.pdf
Beavers-Global-Issues-endangered-animals-1.pdf
Eye-Spy-Part-2-5-of.pdf
Morse-Code-Challenge.docx
Points-game.jpg
Scouting-Quiz.pdf
Spaghetti-challenge.jpg
Station-Game.jpg
Thank-you-Colouring.jpg
Time-capsule.jpg
Tongue-twisters.pdf
Virtual-beaver-sleepover-.pdf
Virtual-beavers-Pirate-theme.pdf
Virtual-beavers-animal-Supporting.docx
Virtual-beavers-animal-themed-evening.pptx
Alphabet-Quiz-Answers.docx
Alphabet-Quiz.docx
Beaver-Scouts-Global-Issues-Recycling.pdf
Beaver-St.-George.pdf
Beavers-Book-Reader-cover-design.pdf
Beavers-Book-Reader.pdf
Beavers-Communicator-Badge-Phone-and-Email-not-personalised.pdf
Beavers-Global-Issues-badge.pdf
Beavers-Global-Issues-endangered-animals-1.pdf
Eye-Spy-Part-2-5-of.pdf
Morse-Code-Challenge.docx
Points-game.jpg
Scouting-Quiz.pdf
Spaghetti-challenge.jpg
Station-Game.jpg
Thank-you-Colouring.jpg
Time-capsule.jpg
Tongue-twisters.pdf
Virtual-beaver-sleepover-.pdf
Virtual-beavers-Pirate-theme.pdf
Virtual-beavers-animal-Supporting.docx
Virtual-beavers-animal-themed-evening.pptx
Name
 

Links to great ideas:

Download these ideas:

Alphabet-Quiz-Answers.docx
Alphabet-Quiz.docx
Badges-from-Home.pdf
Carry-on-Scouting-Requirements.pdf
Cartoon-Animal-Color-Sheet.pdf
Cubs-Badge-Pack-non-group-specific.pdf
Cubs-st-georges-day.pdf
Dyson-challenge-cards.pdf
Eye-Spy-Part-2-5-of.pdf
Indoor-Scavenger-hunt.pdf
Points-game.jpg
Scouting-Quiz.pdf
Selfie_Scavenger_Hunt_FaffyTea_Lg-scaled.jpg
Spaghetti-challenge.jpg
Station-Game.jpg
Thank-you-Colouring.jpg
The-superheros-game.pptx
Time-capsule.jpg
iSpy.pdf
Alphabet-Quiz-Answers.docx
Alphabet-Quiz.docx
Badges-from-Home.pdf
Carry-on-Scouting-Requirements.pdf
Cartoon-Animal-Color-Sheet.pdf
Cubs-Badge-Pack-non-group-specific.pdf
Cubs-st-georges-day.pdf
Dyson-challenge-cards.pdf
Eye-Spy-Part-2-5-of.pdf
Indoor-Scavenger-hunt.pdf
Points-game.jpg
Scouting-Quiz.pdf
Selfie_Scavenger_Hunt_FaffyTea_Lg-scaled.jpg
Spaghetti-challenge.jpg
Station-Game.jpg
Thank-you-Colouring.jpg
The-superheros-game.pptx
Time-capsule.jpg
iSpy.pdf
Name

Links to some ideas:

Or download these ideas:

Dyson-challenge-cards.pdf
Lost-At-Sea-Task.pdf
Moon-Landing-task.pdf
Points-game.jpg
Scouting-Quiz.pdf
Scouts-Badge-Pack-non-group-specific.pdf
Selfie_Scavenger_Hunt_FaffyTea_Lg-scaled.jpg
Spaghetti-challenge.jpg
Station-Game.jpg
Thank-you-Colouring.jpg
The-superheros-game.pptx
Time-capsule.jpg
Tongue-twisters.pdf
Would-you-rather-50-Questions.pdf
map-reading.pdf
Dyson-challenge-cards.pdf
Lost-At-Sea-Task.pdf
Moon-Landing-task.pdf
Points-game.jpg
Scouting-Quiz.pdf
Scouts-Badge-Pack-non-group-specific.pdf
Selfie_Scavenger_Hunt_FaffyTea_Lg-scaled.jpg
Spaghetti-challenge.jpg
Station-Game.jpg
Thank-you-Colouring.jpg
The-superheros-game.pptx
Time-capsule.jpg
Tongue-twisters.pdf
Would-you-rather-50-Questions.pdf
map-reading.pdf
Name

Also see these brilliant videos by “Steve the Scout” from Gloucester District:

Links to ideas for Explorers:

Or download some of these ideas:

Dyson-challenge-cards.pdf
Lost-At-Sea-Task.pdf
Moon-Landing-task.pdf
Scouting-Quiz.pdf
Time-capsule.jpg
Tongue-twisters.pdf
Would-you-rather-50-Questions.pdf
map-reading.pdf
Dyson-challenge-cards.pdf
Lost-At-Sea-Task.pdf
Moon-Landing-task.pdf
Scouting-Quiz.pdf
Time-capsule.jpg
Tongue-twisters.pdf
Would-you-rather-50-Questions.pdf
map-reading.pdf
Name

Also see these brilliant videos by “Steve the Scout” from Gloucester District: